Fraud Detection Notification
Effective November 16, 2020
Krista M. Lowe, Randolph County Register of Deeds, in partnership with Courthouse Computer Systems, is now providing a Fraud Detection Notification service to the property owners of Randolph County. Registered users will be alerted via email when any transactions are recorded in the Register of Deeds office matching the name(s) enrolled with the free service.
To enroll in the FREE service, visit our Fraud Detection page. Enter your name and email and up to five names for the system to monitor for document filings.
Assumed Business Names
Effective December 1st, 2017
N.C. Session Laws 2016-100 and 2017-23 states effective December 1st, 2017 certificates must comply with content and execution requirements specified in the statutes for certificate of assumed business name. The requirements are different than they were for a certificate of assumed name recorded under prior law. Certificates of assumed names filed under the prior law will EXPIRE DECEMBER 1, 2022. Someone desiring to engage in business in N.C. under the assumed name after that date must file an assumed business name certificate in the new form. For details about the filing requiremensts for assumed business names, amendments and withdrawals, review N.C. Session Laws 2016-100 AND 2017-23 (codified at Article 14A of Chapter 66 of the N.C. General Statutes)
Effective July 1st, 2017
Session Law 2017-27 (H454) states if the register does not keep mylar copies and makes copies of submissions, the material can be "black line on white paper". There is still the requirement that the submission be reproducible. Law also states the wording on an attached map must now state "THIS MAP MAY NOT BE A CERTIFIED SURVEY AND HAS NOT BEEN REVIEWED BY A LOCAL GOVERNMENT AGENCY FOR COMPLIANCE WITH ANY APPLICABLE LAND DEVELOPMENT REGULATIONS AND HAS NOT BEEN REVIEWED FOR COMPLIANCE WITH RECORDING REQUIREMENTS FOR PLATS". A copy of the law can be found at this link: http://www.ncga.state.nc.us/Sessions/2015/Bills/Senate/PDF/S19v5.pdf
Effective October 1st, 2016
Senate Bill 19 (Uniform Fees for Deeds of Trusts) was signed by the Governor on June 30, 2016. This law increases the fee for recording deeds of trust in North Carolina to $64 while now allowing a maximum of 35 pages for that fee. Additional pages above 35 remain subject to the same $4 fee as the current fee structure allows. This law becomes effective October 1, 2016. A copy of the law can be found at this link: http://www.ncga.state.nc.us/Sessions/2015/Bills/Senate/PDF/S19v5.pdf
Effective October 29th, 2015
N.C. Session Law 2015-294 (H 318) states a matricular consular or other similar document, other than a valid passport issued by a consulate or embassy of another country, is not acceptable for use in determining a person's actual identity or residency.
Additional Name Fee
Effective October 1st, 2015
Per General Statute 161-10 (a)(1), an instrument that contains excessive recording data, the fee shall be an additional $2 for each party listed in the instrument in excess of 20 distinct parties, including any attachments and exhibits that require indexing. GS 161-10
Electronic Document Recording (eRecording)
Effective September 3rd, 2014
Randolph County partners with the following eRecording vendors: CSC, EPN and Simplifile. You must initially file a Memorandum of Understanding (MOU) in order to have the ability to record electronically. We will accept eRecordings daily until 4:30 pm.
Fees for Assignments with Multiple References
Effective July 1st, 2013
Per General Statute 161-10 (a)(1), any instrument that assigns more than one security instrument by reference to a previously recorded instrument, for the recording data that is required to be indexed the fee shall be an additional $10 for each additional reference. GS 161-10
Credit/Debit Card Acceptance
Effective June 1st, 2013
A miscellaneous service fee totaling 2.6% of the payment amount will be charged by Elavon for processing payment card transactions. Mastercard, Visa, Discover cards accepted.
Self Addressed Stamped Envelopes
Effective July 1, 2012
Due to an increase in returned mail and higher postage rates, effective July 01, 2012, all outgoing mail will need to have a self addressed stamped envelope with documentation brought in or sent in for recording. This only applies to documentation being mailed not picked up at our office. We apologize for any inconvenience.
New Fee Structure Effective October 1, 2011
Session Law 2011-296 (S 384) modifies the fees for recording instruments and simplifies their allocation to state accounts. G.S. 161-10(a)(1), (1a), (16); G.S. 161-11.3; G.S. 161-11.5 (effective October 1, 2011). The changes follow a recommendation by the North Carolina General Assembly's Fiscal Research Division based on a study of data received from the North Carolina Association of Registers of Deeds, the North Carolina Office of State Management and Budget, and the North Carolina Department of Revenue. These changes take effect October 1, 2011, but the statute contains an automatic sunset provision by which these changes expire on July 1, 2013, unless the General Assembly hereafter extends them. The General Assembly extended the current fee structure effective July 1, 2013. There will no longer be a fee for verification (currently $2.00).
Notice of Statutory Changes to Satisfaction Methods
Effective October 1, 2011
Session Law 2011-246 (H 312) ends use of satisfaction by presentation effective October 1, 2011. The methods no longer available include presentation by secured creditors or trustees of original security instruments and notes endorsed by the creditors or trustees (formerly G.S. 45-37(a)(2)); presentation by grantors, mortgagors, or their attorneys or agents of original security instruments and the instruments they secure if the maturity date is more than ten years old (formerly G.S. 45-37(a)(3)); and presentation by bearers or holders of original negotiable instruments and the instruments they secure, signed and marked paid, provided no prior notice was given of a loss or theft of the instruments (formerly G.S. 45-37(a)(4)).
There continues to be no fee for satisfaction documents.
Document Format Requirements
Out-of-State Drafter Required Effective June 27, 2011
Margin and Font Changes Effective October 1, 2011
Session Law 2011-351 (S 519) expands the requirement for the identification of a person or law firm that drafted a deed or deed of trust executed after January 1, 1980, to include all such instruments, even if prepared outside North Carolina. G.S. 47-17.1 (effective June 27, 2011). Note that the only entity or organization name that is sufficient alone is a law firm; otherwise a person's name must appear as drafter. Note also that as before the change, a drafter's name is required on the first page; a drafter's signature is not required. The register is not to accept such an instrument for recording without the information. The legislation took effect on June 27, 2011.
Session Law 2011-296 (H 384) also makes changes to the margin and font requirements in G.S. 161-14(b) on documents other than plats. Effective October 1, 2011, side margins must be at least one-quarter inch (the current requirement is one-half inch) and a font size no smaller than nine points is considered legible (the current requirement states that a font size no smaller than 10 points shall be considered legible).
Access To Military Discharge Documents
Widow and Widower Authorized Effective June 23, 2011
Session Law 2011-246 (H 312), sec. 8, revises G.S. 47-113.2(b)(1) to give the subject's widow or widower the ability to file and receive a copy directly rather than only with another authorized person's written permission.
North Carolina Legislation Increases Fees
MARRIAGE LICENSES: G.S. 161-10(a)(2) was amended to increase the marriage license fee from $50.00 to $60.00, effective September 1, 2009, and applies to licenses issued on or after that date. The $10.00 fee is to be deposited in the State Domestic Violence Center Fund, increasing the total amount of that deposit from $20.00 to $30.00.
Randolph County Board of Commissioners Resolution
Effective September 5, 2007
Pursuant to Randolph County Board of Commissioners resolution on September 4, 2007, notaries may not be sworn in after 4:30 p.m. in the Randolph County Register of Deeds Office.
NC Session Law 2005-123 (Senate Bill 734)
Effective October 1, 2005
Viewable at: http://www.ncga.state.nc.us/Sessions/2005/Bills/Senate/HTML/S734v5.html
Registers no longer "pass" on instruments in the manner previously required. Session Law 2005-123 has eliminated the requirement that registers certify that execution by one or more signers has been "duly proved or acknowledged" and that the proof or acknowledgment is "in due form". The revised statute limits the register's review to seeing if the instrument has a proof or acknowledgment if one is required, and then only checking that the proof or acknowledgment "by one or more signers appears to have been proved or acknowledged before an officer with the apparent authority to take proofs or acknowledgments, and the said proof or acknowledgment includes the officer's signature, commission expiration date, and official seal, if required". If these elements are present, registers simply record the instrument; if not, the instruments are not to be accepted for recording. G.S. 47-14(a) (2005)
Randolph County Board of Commissioners Resolution
Effective June 5, 1995
Pursuant to Randolph County Board of Commissioners resolution on June 5, 1995, documents may not be recorded after 4:30 p.m. in the Randolph County Register of Deeds Office.