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Document Formatting Standards
Effective in NC – July 1, 2002
(G.S. 161-14)
In addition to all other statutory and locally adopted prerequisites, all documents executed on paper after July 1, 2002 and presented for registration after that date must meet the following requirements:
ü
Be
presented on 8 ½ x 11 or 8 ½ x 14 paper
ü
Contain
blank margins
§
At
least 3” at the top of the first page
§
At
least ½” on three other sides of first page
§
At
least ½” on all sides of subsequent pages
ü
Be
typed or printed in black on white paper
ü
Be
in a legible font no smaller than 10 points
§
Blanks
in an instrument may be completed in pen
§
Corrections
to an instrument may be made in pen
ü
Text
must be typed or printed on one side of a page only
ü
Type
of instrument must be stated at the top of the first page, below the margin
If an instrument does not meet these
requirements,
the register of deeds will record
the instrument after collecting
the fee for non-standard
documents ($25).
Exception to non-standard document
fee:
If an instrument fails to meet the
filing requirements solely because it contains print in a font size smaller
than 10 points, the register of deeds may register the instrument without
collecting the fee for non-standard documents if, at the discretion of the
register of deeds, the instrument is legible.
In order to avoid rejection, all
documents should comply with 10 point font requirement.
Formatting Standards apply
to all documents for which a fee is collected under GS 161-10(a):
1)
Instruments
in General
2)
Deeds
of Trust and Mortgages
(There is no fee for
cancellation of Deeds of Trust and Mortgages in NC)
3)
Uniform Commercial Code filings (National
Standard forms are exempt from the document formatting standards)
4)
Torrens Registration
5)
Master
Forms
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